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Terms and Conditions
Virtual Recruitment is a collaboration between Graduateland ApS (Graduateland') and Virtual Recruitment. By creating a user on Virtual Recruitment you accept to become part of the Graduateland Network, which is made up of several university career portals, as well as Graduateland.com and Careerland.dk.
Please read the following regulations in order to ensure that you understand and accept the conditions for being a user of Virtual Recruitment. By proceeding your registration process you are obliged to follow Virtual Recruitment's rules and regulations. After reading please tick the designated box at the bottom of the page to accept the terms and conditions.
Start of the Regulations
These regulations with serial number 01.05.2018 take effect from 1st May 2018
By establishing a profile on Virtual Recruitment you accept the following conditions
You are not allowed to establish a profile other than your own personal profile. It is not allowed to use other people's email addresses or false email addresses.
Each member on Virtual Recruitment must be respected and it is imperative that you treat other members the way you wish to be treated yourself.
The user shall be responsible for filling in correct and truthful information.
The user shall be responsible for any activity that takes place within his or her profile and for any potential third party involvement solicited or accepted by the user.
Graduateland shall have the exclusive right to expel existing members if it is found that; members behave unlawfully or unethically, if Graduateland services are misused and/or if general behaviour not accepted by Graduateland occurs.
The user shall be responsible for any actual or potential economic or legal lawsuit against Graduateland as a consequence of the user's wrongdoing or mismanagement of the profile.
The user shall be responsible for suitable software and technological solutions needed to run Graduateland, e.g. web browsers supporting the Graduateland software.
The user shall not be entitled to use Graduateland as a platform for marketing and promoting of own personal goods and services.
The user shall not be entitled to expose any material, which relates to religious, political, sexual or racial aspects on Graduateland.
Intellectual property rights
All intellectual property rights including brand, establishment and information regarding other members belong to Graduateland. The user shall not be entitled to distribute or use any information from Virtual Recruitment for commercial purposes or personal financial gains.
Responsibilities of Graduateland
Graduateland shall be under the obligation to:
Not develop their website artificially based on falsely established profiles or moderators.
Answer as quickly as possible when users have requests to the support function.
Permanently delete email addresses if requested upon by a member.
Graduateland shall not be liable to the user in relation to:
The behaviour of other users. It is possible for users to report on negative media material and text.
Contracts, which are developed and signed through the network on Graduateland.
Any direct or indirect financial or emotional loss that exceeds the one paid to Graduateland.
Loss of data. Graduateland is not a database for the individual user as such. It is up to the individual user to create back up of the necessary information. Graduateland shall not be held liable for the actual or potential loss of data and information on the site regardless of the reason.
Our social responsibilities
At Graduateland we value:
To operate a system that caters for fast reporting to us in relation to inappropriate or unethical behaviour on the website.
To operate a system that in general allows us to be in close contact with our users.
To operate a system that includes the fighting of scamming, spamming and phishing on the web-site. We have installed a security filter that limits the number of spammers and false members on the site but it is always advised that the users stay alert towards messages and information that might be "too good to be true" or any suspicious behaviour.
When you sign up you agree to receive emails from Virtual Recruitment, as well as from other portals in the Graduateland Network, including Careerland.dk.
The amount of and the frequency at which you receive emails depend on the activity of the employers from which you wish to "follow".
Graduateland shall be entitled to use the email system for questionnaires about Graduateland's own services and product development, and for the content of Graduateland's paying employers and universities using the services provided by Graduateland.
The user shall at any time be entitled to choose to adjust the delivery by altering this function under "Account" – "Account Settings" – "Notifications".
When the user establishes a profile on Virtual Recruitment the user also accepts that personal information will be stored on Graduateland's servers and that parts hereof can be shared with the universities and the employers using the services provided by Graduateland.
When the user establishes a profile on Virtual Recruitment the user also chooses to expose personal data to employers and universities. Therefore evaluate inputs, including pictures, carefully.
Virtual Recruitment is using cookies within its operating system. This technicality ensures that the system remembers the user's email address and access to the site. The user can disable this setting in the Internet browser.
Each time the user visits Virtual Recruitment the IP-address will be registered. The IP address is the address of the computer that the user is using to access Virtual Recruitment. The IP address is registered to ensure that Graduateland always will be able to locate the computer used to access the site. This has been established to counteract on-site illegal activities.
Use of personal data
The information Graduateland collects about the user can and will be used in different ways:
Name and email: This is used to identify the user as a user on Virtual Recruitment so that Graduateland and employers and universities will be able to contact the user. The user's email address is also used to send emails to the user based on the information requested on the user's Dashboard. - The user can choose to adjust the delivery by altering this function under "Account" – "Account Settings" – "Notifications" at any time.
Postal and zip code are used to locate the user geographically and for Graduateland to understand how their users are placed around the world. This will give Graduateland the opportunity to create networks and events in locations where there is a high number of Graduateland members.
Birth date and gender are used to further identify the user and make the profile more visible on Graduateland.
Graduateland can also use the information provided by the user at the signup process to improve services and functionalities by analysing the way the user use the portal. As an example we can use the cookies and IP-addresses to see which parts of the webpage are most frequently used and thereby improve and optimise the services and functionalities mostly used.
Graduateland uses the user's information in Graduateland's backoffice recruitment system designed for Employers and Universities. This enables Employers and Universities to contact the user, based on the information provided by the user.
With your consent we share your profile information with employers that are online. Virtual Recruitment enables employers to see your profile information (the parts that you have set as ‘visible’) and may also use the information for business purposes. Based on the relevancy of your profile and skills employers can reach out to you via chat messages.
Any comment sent to Graduateland about this website can be used without limitations.
Received information will not be treated as confidential.
Distribution of personal data
As previously mentioned the user must be aware that his/her profile and activities will be visible to employers and universities. In addition, parts of the profile will be visible to non-members visiting the site.
The user accepts that in case Graduateland's services are misused, the information at Graduateland's disposal such as IP address will be distributed to the relevant authorities in case this is required.
Graduateland shall be entitled to distribute all information about the user on the web site to a third party if it happens anonymously or if third party is included in an agreement about confidentiality. Such distribution can take place in connection with statistical analysis about the web site, market research and as preparation for commercials, general branding and recruitment activity on Graduateland. This information may also be used as input variables in Graduateland's backend solution designed for employers and universities.
Right to admission and correction
If the user realises that personal information on Virtual Recruitment is incorrect or misleading the user shall have access to the profile where necessary corrections can be made. Alternatively the user may contact Graduateland and request that the corrections shall be made within a reasonable time frame. The user is entitled to delete the profile. This means that the profile cannot be found or accessed by anyone. Personal information can be changed on "My Profile".
Use of data/third party use of data
Graduateland shall be entitled to use of an external company to perform technical maintenance of the website. In such case the company will handle Graduateland's data responsibility.
Any company handling data on Virtual Recruitment will operate under the same regulations and law as Graduateland with regard to confidentiality.
In case the whole company Graduateland ApS or parts thereof is handed over to a third party the user accepts that personal data on Virtual Recruitment can be transferred to third party. This requires that the third party respects and follows the conditions for data handling as mentioned in this document.
Change in business principles
Graduateland shall be entitled to change the above mentioned business principles at any time. If any change is made this will be made public on Virtual Recruitment after which the user has 30 days to become familiar with them. After 30 days it will be anticipated that all existing users accept and understand the changes.
Conditions for uploading photos and pictures
All photos and pictures uploaded to Virtual Recruitment must respect the following:
The photos and pictures must be free from copyrights and/or other restricted or limited use. The user must possess the complete rights to the photos and pictures that the user uploads. No third party must have the copyright or other rights to the photos or pictures that the user uploads. The people visible on the photos and pictures must have given their acceptance of public display.
The photos and pictures must be clear. Unclear and modified photos and pictures will be deleted.
The photos and pictures must not contain logos, links and references to other web pages or companies and/or their products.
The photos and pictures must not include violent, threatening, un-sober or sexual elements. The photos and pictures must not display weapons, money or illegal drugs.
Non-compliance of the above mentioned conditions for uploading photos and pictures could lead to expulsion from this site. Graduateland shall not be liable for the non-compliance of a user.
Profile photos and pictures
Profile photos and pictures are visible to employers and universities, which is why the regulations for uploading such material are more restrictive than for other categories. The profile photo or picture must only include you. In general Graduateland maintains the right to block or delete all content that shows threatening, hate full or vulgar behaviour. Any profile with discriminating behaviour towards individuals or groups based on ethnic, religious or sexual orientation will be deleted, blocked and reported to the legal authorities. Any profile that pretends to be another person (a false profile) will be deleted, blocked and reported to the legal authorities.
Any type of pornographic material will be deleted immediately and without warning. This includes pictures or photos of sexual or erotic character as well as abuse and physical damage of any kind.
Extensive distribution of one and the same content is strictly illegal on Virtual Recruitment. Profiles showing such behaviour will be deleted immediately. This includes the sending of unwanted emails, chain letters or unwanted commercials such as product promotion and marketing of websites.
In general any illegal activity shall not be allowed on Virtual Recruitment. The following will immediately be deleted from Virtual Recruitment:
Photos and pictures showing pornographic situations, illegal drugs, cash and weapons.
Vira and other computer codes with the aim of harming or destroy IT equipment belonging to us or our members.
Any activity that motivates illegal activities or distributes knowledge about it such as trade with illegal drugs and weapons.
This legal notice shall be governed by Danish Law. Any dispute arising out of or in relation to this legal notice which can not be solved amicably shall be decided by the Danish Courts.
Graduateland strives to create a positive and dynamic environment and therefore expects the user to share this philosophy. Graduateland is here to collaborate.
The user is advised to read and accept Graduateland's rules and regulations before signing in as a user.
1. Processing of your personal data
For the purpose of advancing your career, exposing you to job opportunities and employer branding (the “Purposes”), Graduateland ApS, Fruebjergvej 3, 2100 Copenhagen Ø will collect and process personal data about you.
Below you will find a description of the personal data, which Graduateland will process about you as well as the purpose and on which legal ground Graduateland is processing the personal data.
2. Legitimate interest and contractual relationship
Graduateland processes your personal data that you have submitted online in order to a) provide you with the services set out in the terms and conditions which were provided to you when you initially created your profile, and b) to fulfill other contractual relationship with you. Your personal data is processed for the purpose of legitimate interests of Graduateland pursuant to article 6(1)(f) of the General Data Protection Regulation (“GDPR”) and it is assessed that Graduateland’s interest in processing the personal data overrides your interests in not having your personal data being processed. The legitimate interests of processing your personal data are:
to promote your professional profile to potential employers and thereby exposing you to job opportunities and advancements in your career;
to provide you with information on job opportunities relevant to you to advance your career;
to conduct statistics and reports and historical overviews to understand career trends;
to make a profile of you based on your preferences and competencies to match your profile with business partners in section 3.3 and potential employers under section 3.4; and
to administer your profile at Virtual Recruitment.
2. Graduateland can processes the following personal data about you for the above-mentioned purposes:
Contact information, including name, e-mail, phone number etc.;
Information about your education, working experience, CV, job preferences, language skills, competencies, references; and
Your Graduateland profile information, including gender, nationality, age, date of birth etc.
3. Confidentiality and information about Graduateland’s processing of your personal data
All data will be treated as confidential information and will only be used for the purpose as set out in clause 1.
Your personal data will be stored by Graduateland, Graduateland’s IT hosting provider, Graduateland’s IT services providers (incl. tracking software suppliers) and may be accessed by Graduateland group entities worldwide on a need to know basis.
If you have signed up to Graduateland through one of the following business partner’s websites, the applicable business partner will also have access to your personal data: universities, business schools, public and private educational organisations, or other organisations.
When you sign up and disclose your personal data to Graduateland, Graduateland will disclose your data to companies, universities, organisations, public authorities and institutions that match your preferences for the purpose set out in section 2.1. (a) and (b). You can at any moment hide your profile so the above-mentioned cannot access your profile data.
Please be informed that the level of data protection as currently applied and enforced in countries outside the European Union does not conform to the level of data protection for personal data currently applied and enforced within the European Union.
Graduateland may engage third party service providers that will have access to and process your personal data. If such third party services providers process your personal data outside of the EU/EEA, such transfer of personal data will either be subject to the EU-U.S. Privacy Shield or the European Commission’s standard contractual clauses.
Graduateland will keep your personal data for 5 years or as long as needed in order to conduct statistics and historical overviews and to administer your profile at Graduateland, unless Graduateland is required under applicable law or applicable agreements to delete it or keep your personal data for a longer period. If your profile is located in an event portal (this is a portal that hosts events only and does not work as a job portal outside of events) and if no specific agreement was concluded with the event organiser and if your portal is passive (this means that there has not been any new event(s) created on the portal in 12 months), your personal data will be deleted 12 months after the last event.
Graduateland will analyse your behaviour and personal data, including registering your competencies and educational background, in order to match your profile with the most relevant career opportunities.
4. Your rights
You can obtain further information on the personal data which Graduateland stores and processes about you by contacting email@example.com. Further, you may object to your personal data being processed, request that your personal data is rectified or restrict the processing of your personal data. If you wish to object to your personal data being processed, have your data rectified or restrict the processing of your personal data, please contact firstname.lastname@example.org with this message. Further, if you have any complaints about Graduateland’s processing of your personal data, you may contact the Danish Data Protection Agency.
You can obtain a copy of your personal data in a structured, commonly used and machine-readable format via your account settings. If technically feasible, you may request that the personal data is transmitted directly to another company or person acting as a data controller.
If you are no longer interested in being exposed to employers and receiving information on relevant job opportunities, please notify Graduateland at email@example.com and the DPO will delete your profile and data. You can also delete your profile and data at the bottom of your Settings page, typing "delete" and then clicking the Delete button.
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